Article V – Duties of Officers
The President President shall preside at all meetings of MAA and shall act as a member of the Executive Council. He/she shall notify, in writing, the supervisor of each new member of the Executive Council, CAOHC Representative and Standing/Special Committee Chairman of their appointment. He/she shall serve as the Chair of the Military Audiology Short Course (MASC) planning committee and preside at the MASC.
The Vice-President shall perform duties of the President during his/her absence if he/she is disabled during the interim or until a successor is chosen. The Vice-President shall be familiar with the duties of the President and perform such duties as may be duly assigned by the President. The Vice-President will co-chair the MASC.
The Secretary/Treasurer shall be responsible for recording the minutes of the annual meeting and notifying the membership of the time and place of meetings. In addition, the Secretary shall maintain and publish a membership directory.
Article VI – Elections
- The Secretary shall be the only officer elected annually. The Secretary shall be elected in conjunction with MASC. In successive years the Secretary/Treasurer shall assume the office of Vice-President and President, respectively
- Only active members in good standing shall be entitled to vote in the election of Secretary/Treasurer.
- Only members from the branch of service for which the candidate is eligible may vote in the election (i.e., Only Navy MAA members may elect a Navy member to the position of Secretary/Treasure, etc).
- The elected officers shall serve in the respective offices from 1 October to 30 September.
Article VII – Council
Members of the Executive Council shall be the elected officers of the Executive Board, the Executive Secretary (ex-officio) and one representative each from the Air Force, Army and Navy. The Service representatives shall be nominated by the senior Audiology consultant or advisor of each Service and approved by the Executive Board. The Service representatives shall serve two (2) years and shall assist the Executive Board in the accomplishment of their duties.
Article VIII – Executive Administrator
The Executive Administrator shall be appointed by the Executive Council and shall serve at the pleasure of the Council for an indefinite period of time. The duties of the Executive Secretary shall include (but not limited to) the following:
- The Executive Administrator shall be the MAA Historian and maintain such items as photo albums, plaques, and non-current files.
- He/she shall work with the Secretary to maintain the membership list and the Association checking account.
- He/she shall establish a permanent mailing address and receive and forward correspondence to the appropriate officer.
- He/she shall pay all monies necessary for the expenditures as result of doing MAA business. Approval form the Executive Board shall be required for any expenditures in excess of fifty dollars. At each annual meeting, he/she shall report on all expenditures and the upcoming year’s proposed budget.
- He/she shall prepare and submit financial and tax reports to the Executive Board for forwarding to the Academy of Federal Audiologist and Speech-Language Pathologists (AFASLP).
Article IX – Communications Director
The Communications Director shall be appointed by the Executive Board with primary duty to maintain and oversee the MAA webpage. The Communications Director shall serve five (5) years unless tenure is extended by the MAA Executive Council.
Article X – CAOHC Representation
Two members shall represent MAA at the Executive Council meetings of the Council for Accreditation in Occupational Hearing Conservation. Representatives shall be no less senior than the rank of Major/Lieutenant Commander (O-4) for Active Duty or GS-12 for DoD Civilian. They shall be appointed for a period of five (5) years unless tenure is extended by the MAA Executive Council.
Article XI – Meetings
- The annual general membership meeting shall be at a time and place designated by the Executive Council. The Executive Administrator shall notify all members of the annual meeting at least 30 days in advance of the meeting as to date, time and location.
- Meetings of the Executive Board or Executive Council shall be initiated by the President. Action may be taken by telephone conference, mail, or e-mail ballot.
- The quorum for the Executive Board/Council and annual general membership meeting shall be a simple majority of its voting members.
Article XII – Committees
The Executive Board shall appoint ad-hoc committees as needed.
Article XIII – Funding and Fiscal Year
- Funds may be raised by dues, by assessments of active members or in any other manner approved by the Executive Council. Funds may be appropriated by the Executive Council to defray the expenses of MAA.
- The Fiscal Year shall begin 1 October and end on 30 September of each year. The Executive Council shall, within 30 days of the annual general membership meeting, adopt an income and expense budget covering all activities for the next fiscal year.
Article XIV – Amendments
Amendments to these by-laws may be proposed by the Executive Council or any individual members. When proposed by an individual member it shall first be sent to the Executive Council. The membership shall be notified of the proposed changes during a membership meeting or by e-mail. Upon proposal by the Executive Council and after discussion at the membership meeting or discussion by e-mail, these by-laws may be amended or repealed, in whole or in part, by mail ballot, e-mail ballot, or voice vote during a membership meeting. A two-thirds (2/3) majority of votes received shall be necessary for approval.